Best Property Management Software for Small Landlords in 2025
Roomazon Team
Finding the Right Property Management Software for Small Landlords
As a small landlord managing 1-20 properties, you need software that’s powerful enough to handle your rentals but simple enough that it doesn’t become another job. We’ve analyzed the top property management tools in 2025 to help you make the right choice.
Quick Comparison Table
| Software | Best For | Starting Price | Free Plan | Properties Limit |
|---|---|---|---|---|
| Roomazon | 1-20 properties | $15/month | Yes (1 property) | 20 |
| Avail | DIY landlords | $9/month | Yes (limited) | Unlimited |
| Apartments.com | Rental marketing | $0 + fees | Yes (with fees) | Unlimited |
| RentRedi | Mobile-first | $19.95/month | No | Unlimited |
| TenantCloud | Large portfolios | $15/month | Yes (limited) | 150 |
| Innago | Basic needs | $0 + fees | Yes (with fees) | Unlimited |
1. Roomazon - Best New Option for Small Landlords
Pros:
- Built specifically for small portfolios (1-20 properties)
- Free plan for one property (includes core features)
- Transparent pricing with no hidden fees or transaction costs
- Simple, focused interface without unnecessary complexity
- Features you can actually use and understand (vs enterprise bloat)
- Online payments available via Stripe Connect
- Mobile app coming 2026
- Quick setup process
- No long-term contracts required
Cons:
- New platform (launched 2025) - less established than competitors
- No tenant portal yet (planned for 2025)
- Limited to 20 properties maximum
Pricing:
- Free: 1 property forever
- Essential: $15/month for up to 5 properties
- Pro: $35/month for up to 20 properties
Best for: Small landlords who prefer simplicity over feature bloat and want a tool designed specifically for their portfolio size, not enterprise needs.
2. Avail - Best for DIY Landlords
Pros:
- Integrated rental listings
- Online rent collection
- Tenant screening services
- Maintenance tracking
- Lease agreement templates
Cons:
- Limited free plan features
- Additional fees for many services
- Interface can be cluttered
- Customer support issues reported
Pricing:
- Free: Basic features only
- Unlimited Plus: $9/month per unit
- Additional fees for screening, payments
Best for: Landlords who want an all-in-one solution including rental listings and are willing to pay transaction fees.
3. Apartments.com - Best for Rental Marketing
Pros:
- Free rental listings
- Large audience reach
- Basic property management features
- Online applications
- Virtual tour options
Cons:
- Limited property management features
- Focuses more on listings than management
- Transaction fees for payments
- Not ideal for ongoing management
Pricing:
- Free to list
- Payment processing fees apply
- Premium listing options available
Best for: Landlords primarily focused on filling vacancies and willing to use separate tools for management.
4. RentRedi - Best Mobile Experience
Pros:
- Excellent mobile apps
- Built-in payment processing
- Tenant screening
- Maintenance requests
- Video property tours
Cons:
- No free plan
- More expensive than competitors
- Some features require tenant app adoption
- Limited reporting features
Pricing:
- $19.95/month for unlimited properties
- $9.95/month for tenants (optional)
- Transaction fees apply
Best for: Tech-savvy landlords who prioritize mobile access and want tenants to use the app.
5. TenantCloud - Best for Larger Portfolios
Pros:
- Supports up to 150 units
- Advanced accounting features
- Tenant portal included
- Rental listing syndication
- Maintenance management
Cons:
- “Free” plan severely limited
- Complex interface
- Steep learning curve
- Many features cost extra
Pricing:
- Free: Up to 75 units (very limited)
- Starter: $15/month
- Pro: $40/month
Best for: Landlords with 20+ properties who need advanced features and don’t mind complexity.
6. Innago - Best Free Option (With Caveats)
Pros:
- No monthly fees
- Basic property management
- Online rent collection
- Simple interface
- Tenant portal
Cons:
- Transaction fees on everything
- Limited features
- Basic reporting only
- No automated reminders on free plan
Pricing:
- Free platform
- 1.75% + $0.50 per transaction
- Premium features extra
Best for: Very small landlords (1-3 properties) who don’t mind transaction fees and need basic features only.
Key Features to Consider
When choosing property management software, consider these essential features:
Must-Have Features:
- ✅ Rent tracking and ledger
- ✅ Tenant information management
- ✅ Document storage
- ✅ Financial reporting
- ✅ Mobile access
- ✅ Automated reminders
Nice-to-Have Features:
- 🔄 Online rent payments
- 🔄 Tenant portal
- 🔄 Rental listings
- 🔄 Maintenance requests
- 🔄 Tenant screening
- 🔄 Accounting integration
Questions to Ask Before Choosing
-
How many properties do you manage?
- 1-5: Consider Roomazon or Innago
- 5-20: Roomazon or Avail
- 20+: TenantCloud or enterprise solutions
-
What’s your budget?
- Free only: Roomazon (1 property) or Innago (with fees)
- $15-20/month: Roomazon or Avail
- $35+/month: Roomazon Pro, RentRedi or TenantCloud
-
Do you need rental listings?
- Yes: Avail or Apartments.com
- No: Roomazon or RentRedi
-
How important is simplicity?
- Very: Roomazon or Innago
- Moderate: Avail or RentRedi
- Not important: TenantCloud
Hidden Costs to Watch For
Many property management tools advertise low monthly fees but add costs through:
- Transaction fees: 1.5-3% on rent payments
- Tenant screening: $25-45 per application
- ACH fees: $1-2 per transaction
- Document signing: Limited monthly quota
- Support fees: Premium support costs extra
- Setup fees: One-time onboarding costs
Roomazon’s approach: All features included in your plan price. No transaction fees, no limits, no surprises.
Making the Right Choice
For Small Landlords Wanting Simplicity: Roomazon
If you manage 1-20 properties and prefer a simple, focused tool over feature-heavy platforms, Roomazon is worth considering. As a new platform, it offers transparent pricing and genuine free tier, but lacks some advanced features that established competitors provide.
For Rental Marketing: Avail or Apartments.com
If finding tenants is your biggest challenge and you don’t mind transaction fees, these platforms offer integrated listing services.
For Mobile-First: RentRedi
If you and your tenants are comfortable with mobile apps and you don’t mind the higher price, RentRedi offers an excellent mobile experience.
For Large Portfolios: TenantCloud
If you’re approaching 50+ units and need advanced features, TenantCloud’s complexity might be worth it.
The Bottom Line
The best property management software for small landlords in 2025 depends on your specific needs:
- Need established features now? Choose Avail, RentRedi, or TenantCloud
- Want maximum simplicity? Consider Roomazon or Innago
- Need rental marketing? Go with Avail or Apartments.com
- Have a large portfolio? TenantCloud or RentRedi scale better
Roomazon is best for landlords who want a clean, simple tool designed specifically for small portfolios (1-20 properties) and don’t mind using a newer platform that’s still building out advanced features.
Ready to simplify your property management? Start free with Roomazon - no credit card required.
Last updated: July 2025. Prices and features subject to change. Always verify current information directly with each provider.